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HRcoreEVENTS by Teneo

Moderator Guidelines

The Chairpeople are the


of our


Moderating our HRcoreEVENTS involves more than reading bio's out loud or interrupting speakers when their

time is up. Creating a sense of coherence throughout the diverse presentations is key, bringing the

speakers closer to the audience by introducing them warmly and ensuring that transitions run smoothly.

Wrap up the sessions in a way that leaves everyone feeling that the presentations,

networking, interactive sessions and that the entire event added value to their work.

If the audience is shy, offer some key take-aways or start the Q&A with a question of your own.


Here are some ideas that can guide you and I’m here (michael.nielsen@teneoevents.eu) in

case you need any help.

___  Tips & Instructions


  • Start the meeting. Make any necessary introductions.

  • Opening: Do a brief 10-15min opening introduction of the conference (basic welcome, market overview, trends,…)

  • Set the scene.  State the objectives of the event.

  • “Break the ice”: ask participants to discuss with others at their table for 1min.; what are you looking forward to learn? What's your biggest HR challenge at the moment? Where are you from?...

  • Introduce each session & speaker; let the audience know what the session is about, how it relates to or differs from other sessions and  be very brief about the speakers CV.

  • Facilitate questions, debate and discussions 



  • Keep speakers and sessions ON TIME - sticking to the agenda

  • Allow flexibility and freedom of expression

  • Always have a question ready when the presentation finishes.     


  • Allow your own humour and personality to come through.

  • Draw out quieter members and discourage those who are monopolising the meeting.

  • Be prepared to highlight issues that no one else will, and to be the one who always has to ask the strange and provocative questions.

  • Use clear/plain English - no slang:  participants come from various countries and don't all have a high level of English.

  • Making it an enjoyable experience – be courteous, be polite, but be questioning


  • Ensure everyone understands what is being discussed.

  • Drawing out, summarising and highlighting relevant aspects



  • Speaker not showing - replace by another session                              (we will let you know)


  • One week before the event, you will receive an invitation to setup a Microsoft Teams meeting    between co-Modrators to discuss preparations etc.

  • Day Before: Confirm Agenda, Speakers and # of Participants: check any late changes.

  • Day 1: See ‘Tips & Instructions’ on the right


  • Day 2: Conference opening sum up of 1st day, introduction of the 2nd day.

       Remind delegates to fill in the evaluation forms,

       chat and play in the App (Quizzes, Polls,…)

        End of Conference: sum up the 2 days (take-aways,

        lessons learnt, missing topics,…)

         Remind delegates that they will receive the   

         presentations and email addresses of each

         participant after the event.

         Promote next event.

         Thank everybody:  the speakers, the organisers,                      the AV team, and, of course, the attendees.

  • As always, I will keep you updated regularly and        ready to answer your questions & doubts, Michael